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FCSA Board Meeting Minutes – January 15, 2007
7:06 PM Call to order
Present – Mark Beckenbach, Buck Blanton, Lyle Kamm, Susan Hofman, Troy Crawford, Suzanne Leviseur, Steve
Satchell, Leslie Byatt, Bill Merriam, Jerri Tracy
Absent With Notice – John Turner, Keith Temple, Ken Constant, Jim Sox
Absent Without Notice - Bob Feindt
Minutes – Keith Temple will electronically submit to the entire Board the minutes from the December meeting. Vote on
acceptance will be taken at the next Board Meeting.
Announcement – Ken Constant resigned as Secretary due to additional demands on his time by his new company
position. Resignation letter is as follows:
Due to a new job duties at this time I find it necessary to notify you- the board of directors of First Coast Soccer - that I
must submit this letter of resignation for the position I hold as Secretary of First Coast Soccer. I still look forward to
being a volunteer coach, and serve on the FCSA Board of Directors, but I will not be able to meet the time requirements
for the FCSA Executive Committee and serve as Secretary for First Coast Soccer.
I do Thank You respect and appreciate the votes that put me in this position and I look forward to providing services to
the First Coast Soccer Association (FCSA) where ever possible and deemed necessary.
Please be aware that I am in full support of the efforts of the FCSA Board of Directors and the FCSA Executive
Committee to make this another strong year for First Coast Soccer. I believe the management of the Board of Directors
of First Coast Soccer is strong and leads the organization well. I believe Mark Beckenbach is a strong FCSA President
that will be able to manage what is best for the club. There are a lot of good things being done by the FCSA Board of
Directors. That is why I would like to still be part of the FCSA BOD.
One of the most important points for this year - and years to come- is the direction of the Director of Coaching (DOC)
for FCSA. As I have stated, and you all know, I am a strong proponent of Sue Hofman becoming the DOC for the Club.
I believe it is very important and in the best direction for the club that we should offer Sue the DOC position and offer
her the last yearly requirements and contract we offered the last DOC. I believe Sue's experience with the teams and club
vendors and activities, along familiarity with all the parents of FCSA, will set FSCA above the rest. It is my belief that
Sue has the hands-on-experience and knowledge to lead all FCSA coaching efforts of the club this year and many years in
the future. I believe she is the only best choice for the club. I believe we need to act early in this year so Sue can really
plan for the seasons to come. Let her be DOC, Coach and Coach the Coaches. I believe she knows what is best for each
level of the club, Recreational, Academy and Kicks. I believe she will do what is best for the kids... all the kids. Sue does
not know of this endorsement by me, and I have had my differences with her in the past. But these are my beliefs of what
is best for the FCSA.
Respectfully submitted,
Kenneth R. Constant
The position was declared open and offered to the Board Members present. No one accepted the position at that time.
Treasurer’s Report – Committee Chair - Buck Blanton
Committee Members – Mark Beckenbach, Keith Temple
Grant Monies Received
FCSC-OTTED Grant - Check #112559910 $1704.71
FCSC-FRDAP Grant - Check #112559911 $18.54
Additional Charitable Gift Monies Available through Peek, Cobb & Edwards $21,210.00 (Specified for use as a capital
expenditure – Stadium Scoreboard and Electric Safety Cart receipts will be sent by Marla Turner, FCSA’s Executive
Secretary to Peek, Cobb & Edwards as a qualifying capital expenditure for reimbursement.)
Jax Federal Credit Union
Prime Share Account Balance $16,654.51
Interest Checking Balance $112,838.86
Tiered Money Market $152,368.81
Total Available Funds - $ $281,862.18
Registrars Report –
Committee Chair – Lyle Kamm – No Committee at this time
Fall Numbers
1271 Recreational Players Registered
157 Academy Players Registered,
166 KYX Players Registered
Spring Registration In Full Swing – Having difficulties with Got Soccer On line Registration – Will be reviewed after
Registration Period
Patton Park Committee Report - PP Members are as follows:
Chair - John Turner , Members - Buck Blanton, Barry Dixon, Peter Kirby
PP main issues:
1. Golf cart recommendation for purchase for approximately $3200. Reimbursement through grant monies.
2. Armed Forces T-ment to start 5 day t-ment on Wed @ 10 (opening ceremeony) and games 11 and 1.
3. ODP this weekend--20 and 21 Jan
4. Score @ the Shore progressing well.
5. US Club Memorial Day event in place.
Recreation Committee – Chair – Sue Hofman, Members - Bill Merriam, George Vrban
Recreational Committee Report - Jan 2007
Members – Bill Merriam, Sue Hofman
Registration – numbers are about 500 according to Lyle. Last spring our rec registration was 1280, 1540 total (including
academies and KYX).
A notice was sent out to the rec players by Lyle as a reminder.
Advertising – ad was put the Beaches Leader for the next 4 Fridays in paying section. Also put in the free section. Will
put ad in the Times Union this week for 2 weeks in Arlington and Southside papers. Will get flyers to Molly Bryan at
Twin Lakes this week.
Should look into how to purchase mailing lists to extend our draw to Patton – especially north and south on the 9A
corridor. Maybe Steve Satchell can look into this.
Teams – coaches have been emailed. We are looking good to have enough coaches. Those leaving have, for the most part,
found replacements.
Programs/Camps –
Winter 4v4 was hugely successful – had 100 players and parents involved. Did 2 nights which worked well. Kevin Clenton
and 2 UNF girls coordinated the sessions.
Spring SKILLS PROGRAM (old touch-up program) – will be 3 Mondays Jan 22, 29 and Feb 5. Have sent out advertising
for this program for U5-U10 players.
Courses/clinics – Bill and Sue discussed dates for rec clinics. Decided clinic format was best pre-season and 1-2 times
during the season. Clinics are for coaches.
See attached for dates and times. Total is 18 hours of clinics plus opportunities to attend KYX coach clinic, E license
course. Proposal is to do “DOC of rec” interviews in a similar format to KYX. Sue will coordinate and invite 2-3 people
from our list of interested candidates and work together to do the clinics. Cost TBA.
Schedules/tournaments – NFY teams for U12 and older due Feb 1.
Note – U19’s are playing 7v7 this fall. We have a group of U19 girls from Providence HS who are supposed to be entering
a team in our league this fall.
DC Cup – format TBA. It may be during the season this year to encourage more participation.
Rec issues – none at this time
Uniforms - Lyle
Trophies
Picture day
Sponsorships – Landofrost disc was due Dec 31. Marla says the disc given to us by the photo company only has 10
useable pictures. She will upload some of the pictures she has to get to our 100 and mail into them this week.
Member Appreciation – propose May 12
KUDOS
Suggestions/recommendations – will contact the rec coaches about any interest in being on the rec committee.
Academy Committee – Chair – Troy Crawford, Members – Ed Mowat, Eric Matthews, Charity Muller, Don Fullerton
Recommended Sue Hoffman as the DOC for the Academy and Development Program.
Advanced Committee - Chair – Suzanne LeViseur, Members – Kieran Hogue, Ralph Klein, Steve Stone, Jonathan
Tamerez, Jeri Tracy
FIRST COAST SOCCER - ADVANCED COMMITTEE REPORT January 15, 2007
1. The following are members of this committee:
Suzanne LeViseur - Team Manager - U15 Girls (Mike Walker – Coach)
Kieran Hogue - Coach - U14 Girls
Ralph Klein - Team Manager U15 Boys (Steve Sowers - Coach)
Steve Stone – Coach, U15 Boys
Jonathan Tamarez - Team Manager U14 Boys (Pat Cannon - Coach)
Jeri Tracy - Team Manager U15 Boys (Matt Tracy - Coach)
2. DOC Progress:
Two candidates to date:
Ken Hammond - USSF "B" licensed coach • will conduct clinic weekend of 2/10 • lives in Orlando, but will
either commute (every weekend plus a couple of times/week) or has been considering moving to Jax
Steve Hamilton - USSF "E" licensed coach (UEFA "B" license) • will conduct clinic during the week of Feb 26-March
2?
3. Input concerning rule interpretations:
Lyle asked for interpretations on the following:
• Kevin Clenton's team has struggled for numbers all year. There is a very athletic girl named Christine Griggs that is
an excellent school player but can not commit to a seasonal schedule because of conflicts with other activities. Kevin
would like to get her on his team for Region Cup in the hope that she will enjoy it enough to register full time next year.
Our committee has discussed this and feel that, at a minimum, this player should pay the recreational fee. Some felt it
should be at least half of the spring fee. (Not sure what rec fee is!)
• John Cicchino has a player named Sydney Armin who played for him several years ago. She is from a military
family that was sent to Colorado but is coming back later in the Spring. Sydney will be on his team next year, but would
like to join them for State Cup this year. There is a good possibility that she wouldn't even get to play a game, but we
would need to get her paperwork going now just in case. It is a complicated mess transferring a competitive player
between states.
Our committee has discussed this and feel that, at a minimum, this player should pay the registration and transfer fees.
Once she gets here, if she is able to play more than just regional cup, she should pay the spring fee less what she already
paid.
4. Scholarship Athletes: We are still trying to determine who is missing volunteer hours required for scholarship.
5. KYX Fees: Monitoring athletes that aren't in good standing due to unpaid fees.
Submitted by Suzanne LeViseur VP of Advanced
First Coast Soccer
Vote on President’s Committee Chair Recommendations
Recommendation of Steve Satchell for Marketing Committee Chairman
Vote In Favor – Unanimous
Recommendation of Leslie Byatt for Club Volunteer and Event Volunteer Coordinator Committee Chair
Vote In Favor – Unanimous
Executive Committee Report and Recommendations:
Recommendation - Purchase of Electric Safety/Emergency Vehicle – Capital Expense of approximately $3200.00
Board Recommendation - A Quality First Aid Kit Is Be Purchased For the Cart
Vote In Favor – Unanimous
Recommendation of Safety Net Purchase and Installation – Capital Expense Netting to be placed on fences directly
behind goals of Fields 1,2,3, & 4 to prevent balls from damaging cars as well as a net on field 5 to prevent balls from
entering the woods. FCSA owns netting –Cost of Poles and Installation will be reviewed by Patton Park Committee.
Installation will be overseen by Patton Park Committee.
Vote In Favor - Unanimous
Recommendation to Adjust the Present Budget to conform to the multiple DOC positions recommended by the Board.
To be completed by the Finance Committee. The Treasurer – Buck Blanton recommended a budget of $15,000 for the
Advanced DOC, $15,000 for the Academy DOC and $10,000 for the Rec DOC
Vote In Favor - Unanimous
Recommendation to Ratify 6 Month Contract Starting January 15, 2007 for Sue Hofman as Academy Director for the
Sum of $7500.00.
Director will be an independent contractor Responsibilities are as follows:
Responsibilities:
Plan, Organize, and Personally Supervise all Academy, Advanced Academy and Developmental sessions
Plan, Organize and Personally Supervise all Skills sessions
Oversee all weekend activities related to the Academy, Advanced Academy and Developmental Programs
Oversee Uniform and equipment ordering and distribution for Academy, Advanced Academy and Developmental
Programs.
Attend in-house, inter-club, league meetings that pertain to the Academy, Advanced Academy and Developmental
Programs
Oversee trainer education
Develop a weekly trainer schedule
Oversee player and game day manager assignments
Recommend the hiring of trainers and assist FCSA in completing the required paperwork and background check for each
trainer
Track the trainer’s hours and submit, in a timely manner, the proper request for pay to the VP of Academy for review
and submission to the Treasurer.
Be a contributing member of the DOC Committee
Report directly to the VP of Academy. The player training will conform to the FCSA Player Plan.
Follow the FCSA By Laws, Policies and Procedures
Vote Unanimous
At this time Sue Hofman resigned from the Board of Directors to accept the DOC of Academy opening the position of
VP of Recreation
Mark Beckenbach recommended Bill Merriam for the position of VP of Recreation.
Vote – Unanimous
Bill Merriam assumed the Chairman’s position as the VP of Recreation, Members – Sue Hofman, George Vrban
Recommendation to purchase a Portable Computer, Desk Docking and USB Back – Up to allow for information lock up,
allow Executive Secretary computer portability, and offer additional computer access to members at the office. Cost
estimate $1000.00. Buck Blanton to purchase equipment.
Vote Unanimous
Other Business
Calendar – Please Note Procedure - The Executive Board agreed to the following procedure to centralize and streamline
all field and event requests – All requests must go through the FCSA Executive Secretary by way of e-mail or designated
field request form. The Executive Secretary will maintain the club calendar distributing the requests to the required
committees and/or the Club Scheduler.
*All Members are Welcome to Attend the following scheduled meetings –
Executive Committee Meeting Dates – Scheduled Executive Board Meetings –
Monday February 5, 2007 7PM Patton Park
Monday March 5, 2007 7PM Patton Park
Board Meeting Date –
Monday March 12, 2007 7PM Patton Park
Adjourn 9:06 PM
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