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BYLAWS OF FIRST COAST SOCCER ASSOCIATION
Revision 2005-1
ARTICLE I. NAME
The name of this corporation, a non-profit organization, is FIRST COAST SOCCER ASSOCIATION, Incorporated, and is hereby identified
as FCSA.
ARTICLE II. PURPOSE
The purpose of FCSA is to organize, implement, maintain, and coordinate soccer programs for players of all ages. FCSA is primarily
dedicated to the education and development of youth soccer.
ARTICLE III. LOCATION
The principal office of FCSA shall be located in Duval County, in the State of Florida, as determined by the FCSA Board of Directors.
ARTICLE IV. AFFILIATION
The FCSA shall be affiliated with the Florida Youth Soccer Association (FYSA) and the North Florida Youth Soccer League and any other
organization as deemed by the Board of Directors and shall comply with the authority, rules, and guidelines of those bodies. This affiliation is
predicated upon the shared goals and objectives leading to the advancement of youth soccer in the membership area. In the event that any
provisions of these bylaws, or of the rules and regulations of the FCSA, conflict, the bylaws of the FYSA shall prevail.
ARTICLE V. MEMBERSHIP
Membership in the association is by formal club affiliation, through player enrollment, individual participation, and maintenance of good
standing. Membership is in three categories: General Member, Voting Member, and Officer.
Section 1. GENERAL MEMBER: Any person over the age of Eighteen (18), who is actively involved and participating in the purpose and
objectives of FCSA and/or the legal parent or guardian of a player of the club. General members have the right to attend any meetings of the
FCSA Board of Directors, Committees and Coaches.
Section 2. VOTING MEMBER: General membership does not constitute the right to vote on FCSA matters. Each soccer team, formally
recognized by this corporation, from its soccer participants shall have one (1) person to serve as a voting member; either the coach, assistant
coach, or a team designated representative. Only those persons selected as voting members of FCSA, who agree to be bound by this
corporation’s bylaws, and by such other regulations and rules as the Board of Directors may, from time to time, proscribe, adopt, and
implement, are eligible for membership in this corporation. The voting member will be selected by a simple majority of parents or legal
guardians affiliated with their respective soccer team. Voting members will be elected at the beginning of each soccer season and will continue
to serve in that capacity until the next season. Each member shall be entitled to one vote on each matter submitted to a vote of the members
during General Membership Meetings.
Section 3. OFFICER: Officers are elected by voting members at the corporation’s annual meeting to serve on the corporation’s board of
directors. To be eligible to serve as an officer the candidate must meet the following requirements:
1-be a general member of the corporation and
2-must have a child or be the guardian of a registered child with FCSA in the year preceding the election date and/or
3-be a current member of the Board of Directors (as of the AGM election date).
Section 4. REMOVAL: The Executive Committee, by majority vote, may suspend or expel a member for cause after an appropriate hearing,
as defined by these bylaws. A hearing will not be required if the reason for the suspension is associated with any legal proceeding.
ARTICLE VI. GENERAL MEMBERSHIP MEETINGS
Section 1. ANNUAL MEETING: An annual meeting of the members shall be held during the month of November on a day determined by the
Board of Directors for the purpose of electing officers and for the transaction of such other business as may come before the members. Only
those who are VOTING MEMBERS of FCSA on October 1st preceding the annual meeting will be eligible to vote. The Secretary shall
distribute ballots no later than 30 days prior to the annual meeting.
Section 2. SPECIAL MEETING: Special meetings of the members of FCSA for any other purpose, unless otherwise prescribed by statute,
may be called by the President or, by the Board of Directors, and shall be called by the President at the request of not less than fifty-one
percent (51%) of all the members of FCSA entitled to vote at the meeting.
Section 3. NOTIFICATION OF SPECIAL MEETING: All meetings shall be held within Duval County, Florida. Written or printed notice
stating the place, day, and time of the meeting of the members shall be documented and delivered, either by e-mail, direct notice (hand-out), or
by U.S. mail, to each member entitled to vote at such meetings. Notification will not be less than seven (7) or more than forty five (45) days
before the date of such meeting. The specific purpose for which the meeting is called shall be stated in the notice. If mailed, the notice of a
meeting shall be deemed to be delivered when deposited in the United States Postal Service box addressed to the member's address as it
appears on the records of the FCSA with postage prepaid.
Section 4. QUORUM: A majority of the voting members, fifty-one percent (51%), shall be requisite for, and shall constitute a quorum for, the
transaction of business at all meeting of members. No action of the members at such a meeting after the membership count has been taken
shall destroy a quorum as constituted hereunder.
Section 5. LACK OF QUORUM: If any annual meeting of voting members cannot be conducted because a quorum is not present, the
members who are present may adjourn the meeting to a time not less than one week from the time the original meeting was called. Public
newspaper or official FCSA Web site notification of such meeting shall constitute sufficient notification and if a quorum has not been reached
at this second meeting, those attending shall have the right to conduct the business of the corporation, as may be designated by the Board of
Directors.
Section 6. VOTING RIGHTS: At every meeting of the members, each voting member present in person shall have the right to cast one
vote. The vote of the majority of those present in person at a meeting shall decide any questions brought before such meeting, unless the
question is one upon which, by express provision of statute or of the Articles of Incorporation, or of these By-laws, a different vote is required,
in which case such express provisions shall govern and control.
Section 7. PROXIES: At all meetings of voting members, a voting member may by vote by proxy, executed in writing by the member of his or
her duly authorized attorney-in-fact. Such proxy shall be filed with the FCSA Secretary before or at the time of the meeting. Proxies shall
only be valid 30 days from their date of execution.
Section 8. RULE OF ORDER: Meetings of voting members, board of directors, the executive committee, and special committees shall be
governed by Roberts Rules of Order.
Section 9. ORDER OF BUSINESS: The order of business at all annual meetings of the members shall be as follows:
a. Count of the voting members for purposes of establishing a quorum;
b. Proof of notice of meeting;
c. Reading of minutes of preceding membership meeting;
d. Reports of Officers;
e. Reports of Committees;
f. By-Law changes;
g. Election of Directors;
h. Unfinished business;
i. New business.
Section 10. VOTING RECORD OF MEMBERSHIP: It shall be the duty of the Secretary of the Corporation to maintain a record of voting
members entitled to vote at annual or special meetings. Votes taken, on matters pertaining to the operation of FCSA, during Board of
Directors and Executive Committee meetings will also be recorded.
ARTICLE VII. BOARD OF DIRECTORS
Section 1. GENERAL POWERS. The authority to represent, manage, and conduct the business and affairs of FCSA is vested in the Board
of Directors. The Board of Directors shall have the power to enforce the Laws of the Game, the Rules of the US Soccer Federation, US Youth
Soccer Association, Florida Youth Soccer Association, the Articles of Incorporation, the Bylaws and Rules and Regulations of FCSA as well
as any other organization that the Board of Directors affiliates with.
Section 2. RESPONSIBILITIES: The Board of Directors shall adopt Operating Procedures, including rules and standards of conduct, for
carrying out the various programs sponsored by this Corporation. Such rules and standards of conduct shall be harmonious with the avowed
purposes of this Corporation and shall not be inconsistent with the Articles of Incorporation and shall be in accordance with FIFA regulations
as viewed by USSF, USYSA, and FYSA. Such rules and standards of conduct shall govern and be binding upon all members of the
Corporation. Members violating such rules and standards of conduct are subject to censure, suspension of participation, relief from office,
refusal of membership renewal, expulsion, or other action designated by the
Board of Directors and approved by a majority of that body. It shall be the duty of the Secretary to see that copies of the Operating
Procedures are made available to the members of the Corporation and participants of Corporation sponsored programs.
Section 3. COMPOSITION: The number of directors of the corporation shall not be less than seven (7) or more than fifteen (15). The
minority of seven directors corresponds to the composition of the FCSA Executive Committee. The remaining directors shall occupy positions
identified and approved by the Board of Directors for the administration/operation of FCSA.
Section 4. COMPENSATION: Board of Directors shall not receive any stated salaries for their services as a member of the board. By
resolution to the Executive Committee, any member may be indemnified for expenses and costs. This includes attorneys' fees, actually and
necessarily incurred by the member in connection with any claim asserted against the member by action in court or otherwise, by reason of
being or having been a member of the Board. This does not include matters that the member has been guilty of gross negligence, or
misconduct, in respect of the matter in which indemnity is sought.
Section 5. ELECTION OF BOARD OF DIRECTORS.
a. Directors shall be elected at the annual general membership meeting. Prior to the election meeting, the President shall appoint a
Nominating Committee (to be approved by the BOD), of three members of the board, which shall be responsible for nominating responsible
persons to fill officer positions. The Nominating Committee shall report its selections to the Registrar for certification of membership in good
standing and qualification. After concurrence by the sitting Board of Directors, the compiled list of nominees will be published with the notice
of annual General Membership Meeting.
b. Once the number of directors for the current year has been set, the number of individuals receiving the most votes shall be deemed elected
providing they receive a simple majority of the votes cast. The newly elected directors shall begin board membership on the first (1st) of the
month following the annual meeting.
c. The terms of members of the Board of Directors shall be one year.
Section 6. SCHEDULING OF REGULAR MEETINGS: Regular meetings of the Board
of Directors will be scheduled by the President at a time and place as shall be determined convenient by a majority of Directors. Notices of
changes to regular meetings of the Board of Directors shall be given to each Director by the Secretary or his designate personally, or by mail,
email or telephone at least seventy-two (72) hours prior to the time named for such a meeting.
Section 7. SCHEDULING OF SPECIAL MEETINGS: Special meetings of the Board
of Directors may be called by the President with seven (7) days notice to each Director, given personally, by email or by telephone. Notice
shall state the date, time, place, and purpose of the special meeting. The Secretary may also call special meetings of the Board of Directors in
a like manner and on like notice at the written request of three (3) Directors. In the case of an emergency, declared as such by the President
of FCSA or a majority of board members, notice of a special meeting may be reduced to one day, and be given in person or by telephone. The
secretary will record any successful or unsuccessful contact with board members.
Section 8. QUORUM: At all meetings of the Board of Directors, a majority of the currently elected or appointed Directors, with two being
Officers on the executive committee, present at the time the meeting is called to order and the roll call made, shall constitute a quorum for the
transaction of business. After a quorum is established, no act of any Director may destroy such quorum. The acts of the majority of the
Directors present at a meeting at which a quorum has been established shall be acts of the Board of Directors.
Section 9. RECORD OF VOTING: The Secretary of FCSA will include in the minutes any actions voted upon by the Board of Directors.
The record of voting shall include, names, those in favor, opposed, or abstention, on any matter presented before the board. Motion voting
records will be serialized and separately maintained.
Section 10. RESIGNATION: Any Director may resign at any time by giving written notice to the President or to the Secretary of FCSA.
Such resignation shall take effect at the time specified therein. Acceptance of the resignation shall not be necessary to make it effective. Any
Director, who misses three (3) consecutive meetings of the Board of Directors, without being excused by the President, shall be conclusively
deemed to have resigned from the Board of Directors.
Section 11. REMOVAL: At any regular or special meeting of the Board of Directors, any one or more of the Directors may be removed with
or without cause by a vote of two-thirds (2/3) of the members of the Board of Directors. Any Director whose removal has been proposed shall
be afforded due process by being given an opportunity to address the issue(s) that form the basis for the motion to remove from the board.
Section 12. VACANCIES: Any vacancy occurring in the Board of Directors may be filled by a majority vote of the remaining Directors, even
when less than a quorum of the Board of Directors remains. Any Director elected to fill a vacancy shall be elected for the un-expired term of
his/her predecessor in office.
ARTICLE VIII. EXECUTIVE COMMITTEE
Section 1. The Executive Committee is responsible for the implementation of policies and procedures of FCSA as directed by the Board of
Directors.
Section 2. The Executive Committee of FCSA shall be composed of the following seven positions and will be elected by the Board of Directors:
a. President
b. 1st Vice President
c. Secretary
d. Treasurer
e. Registrar
f. Vice President Select Program
g. Vice President Recreational Program
Section 3. ELECTION AND TERM OF OFFICE.
a. The newly elected Board of Directors shall elect the FCSA Executive Committee at the first regular meeting of the Board of Directors,
following the Annual Meeting.
b. The term of office for all Executive Committee members shall be one year.
Section 4 AUTHORITY
a. Members of the Executive Committee shall have the authority to conduct business on behalf of the Board of Directors. No single officer
has the authority to sign any contract, agreement, or financial instrument.
b. The signature of two members of the Executive Committee, of which one must be the President, are required for any binding contract or
agreement. The Board of Directors will be apprised, as expeditiously as possible, of any contracts or agreements binding FCSA for majority
ratification. Contractual agreements must follow the guidelines as set forth in the “Financial Policies and Procedures” document.
c. The signature of two designated members of the Executive Committee is required on any checks or bank drafts of the association. In order
to promote internal financial control and oversight the President, 1st Vice President and Treasurer will be the only persons authorized to sign
checks on behalf of the corporation. The President 1st Vice President and the Treasurer will be bonded.
A Finance/Audit committee will be established to review financial data on a quarterly basis and ensure that expenditures are appropriate and
consistent with the rules, regulations and By-Laws of FCSA and FYSA.
Section 5 MEETINGS
a. The President or any two officers may call meetings of the Executive Committee.
b. Notice of meetings of the Executive Committee shall be given to all officers at least forty-eight (48) hours previously thereto either by
telephone or by written notice delivered personally, to include e-mail. Notice of meetings may be delivered by mail at least five (5) days prior
to such meetings. If mailed, the notice of a meeting shall be deemed to be delivered when deposited in the United State Postal Service box
addressed to the officer's address as it appears on the records of FCSA with postage prepaid.
c. A majority of the Executive Committee shall constitute a quorum for the transaction of business at any meeting of the Board. If less than a
majority is present at said meeting, a majority may adjourn the meeting without further notice.
d. Any acts made by the majority of the Executive Committee present at a meeting at which a quorum is present, shall be the acts of the
Executive Committee, unless the Bylaws require action of a greater number.
Section 6 DUTIES The duties of Executive Committee officers are as follows:
a. PRESIDENT. The President shall be the Principal Officer of FCSA and shall, in general, supervise and manage all business of FCSA. The
President shall preside at all meetings of the members and of the Executive Committee. Shall appoint all members of committees which are
then approved by the BOD. The President shall vote at meetings of the Executive Committee or the Board of Directors only in the event of a
tie vote or may waive the right to do so.
b. 1ST VICE PRESIDENT In the absence of the President or in the event of his inability or refusal to act, the 1st Vice-President shall
perform the duties of the President; and when so acting, shall have all the powers of and be subject to all the restrictions of the President. In
the event of the resignation or removal from office of the President, the 1st Vice-President shall perform the duties of the President for the
remainder of the term. Shall oversee and coordinate the activities of FCSA standing committees. The 1st Vice president will form committees
as directed by the President. Perform any other duties as designated by the President or the Board of Directors.
c. SECRETARY Keep a record of all decisions of the Executive Committee and motions voted upon by the Board of Directors. Shall receive
and maintain all requests for intervention, including complaints against association members. Will initiate actions of the Disciplinary
Committee and will ensure compliance with all regulations and requirements associated with providing due process as defined in the FCSA or
FYSA By-Laws . Will provide oversight and support the duties of the Officer of the Day (OD).
The Secretary (or approved BOD member) will keep minutes of all BOD and Executive Committee meetings and will provide a first draft of
the minutes to the BOD and Executive committee (respectively) no later than 7 days after said meeting.
Once the minutes are approved, the Secretary will ensure that a final draft of the minutes is supplied to the BOD and Administrator for filing
at the Patton Park office.
d. TREASURER At the discretion of the Executive Committee, the Treasurer shall give a bond for the faithful discharge of duties in such sum
and with such surety of sureties as the Executive Board shall determine. Fees for such bond will be incurred by FCSA. Shall have charge and
custody of, and be responsible for, all funds and securities of FCSA. Insure the distribution of receipts for monies due and payable to FCSA
from any source whatsoever, and deposit all such monies in the name of FCSA in such banks, trust companies or other depositories as shall be
selected by the Executive Board. Insure maintenance of all records from financial institutions pertaining to FCSA and payment of all invoices
for FCSA in a timely manner. Insure maintenance of bookkeeping required preparing annual Profit and Loss Statement for tax purposes. The
Treasurer will be responsible for the annual budget and will provide oversight and support the duties of the FCSA Executive Director in
matters of finance. Shall serve as the Chairperson of the FINANCE COMMITTEE.
e. REGISTRAR Implement all programs and services related to the registration, transfer, and tracking of all players and affiliate members.
Provide technical guidance to inquiries regarding all aspects of registration. Serve as Chairperson of the REGISTRATION COMMITTEE.
f. VICE PRESIDENT FOR RECREATIONAL PROGRAM. Shall be in charge of all recreational league competition and operation under
FCSA. Pass on all registrations and transfers; organize teams, coaches, schedule games, and rule on protests. Responsible for the
recruitment, administration, and training of coaches. Shall ensure that all coaches are informed as to the rules of the competition and shall
coordinate coaching clinics. Shall serve as Chairperson of RECREATIONAL COMMITTEE.
g. VICE PRESIDENT Select PROGRAM. Provide overall supervision all programs and services for the development and implementation of
policy and procedures for competitive soccer (KYX). Coordinate advance team tryouts, pass on all registrations and transfers, schedule
games, rule on protest, and keep coaches informed as to all State and National competitions and tournaments for which the players and/or
teams might be eligible. Coordinate training for advance players and coaches. Establish a working group (committee) and serve as
CHAIRMAN OF SELECT COMMITTEE to assist in the organization, management, policy and procedures development and other related
tasks.
Section 7. RESIGNATION/REMOVAL/VACANCY.
a. Any officer failing to attend three (3) consecutive meetings of the Executive Committee without adequate cause as determined by two-thirds
(2/3) of the total remaining members of the Executive Committee shall have the office declared vacant.
b. A vacancy in any office, because of death, resignation, removal, disqualification, or otherwise, before the completion of the term of office,
may be filled by the President or any remaining BOD member who is nominated for such position by the BOD.A majority at the next meeting
of the Board of Directors must ratify such appointment.
c. Any officer of FCSA receiving a vote of "No Confidence" by the Board of Directors in his ability to remain in office will be required to
resign. In order to bring the "No Confidence" issue to a vote, a motion as provided for in Article VII must be called. A two thirds (2/3)
majority of the Board of Directors must be present for actions of removal of an officer.
d. Except for the position of President, one person on a temporary basis can hold two Executive Committee positions. Temporary is not
defined in terms of a specific period of time; however, the Board of Directors will aggressively pursue filling the vacated position.
ARTICLE IX. EMPLOYEES/CONTRACTORS OF THE CORPORATION
Section 1. The following positions will be considered employees or contractors. Furthermore, these positions will not be considered as
members of the Executive Committee or Board of Directors:
Office Manager
Field operations and Maintenance manager
Director of Coaching
Referee Assignor
Any administrative staff as deemed necessary by the Board of Directors.
Concessionaire
All of these services will be contracted for on a yearly basis upon approval by the Board of Directors.
Section 2 . Procedures for the dismissal and resignation of employees or contractors of the corporation shall be effective as documented by a
Board approved agreements between the employees/contractor and the FCSA President.
ARTICLE X. FINANCIAL
Section 1 GENERAL The FCSA Board of Directors will in the furtherance of the organizations goals establish financial procedures binding
on all organization officers and members. Financial policies and procedures shall be guided by approved accounting practices consistent with
Generally Accepted Accounting Principles (GAAP)as a process effected by the Board of Directors, management, and other designated
personnel designed to provide reasonable assurance of reliability of financial accounting, effectiveness and efficiency of operations, and
compliance with applicable Laws and regulations.
Section 2 EXECUTION OF INSTRUMENTS The Executive Committee of FCSA shall be responsible for the financial operations of the
organization and shall have the power to execute on behalf of and in name of the organization any deed, contract, bond, debenture, note, or
other obligations or evidences of indebtedness, or proxy, or other instrument requiring the signatures of two Officer of the Corporation, one
being that of the President, except where the signing and execution thereof shall be expressly delegated by the Board of Directors to some
other officer or agent of the organization. Unless so authorized, no officer, agent, or employee shall have any power or authority to bind the
organization in any way, to pledge its credit or to render it liable pecuniary for any purpose or in any amount. Final approval authority lies with
the Board of Directors. Any contract or agreement executed by the Executive Committee will be pre-approved by the Board of Directors, or
under well-defined exigent circumstances, be later ratified.
Section 3. TAX EXEMPT STATUS. FCSA is established as a non-profit corporation and shall adhere to all State of Florida and Federal
rules, statues, and regulations to assure compliance with that status. FCSA has been granted exemption from federal income tax under
Section 501(c)(3) of the U.S. Internal Revenue Service Code, and holds a Consumer’s Certificate of Exemption pursuant to Chapter 212 of the
Florida Statues. Further, FCSA shall not conduct, authorize, or sanction any activity that is contrary to or threatens its non-profit status at the
State or Federal level.
Section 4. REPORTS. The FCSA Treasurer will be the organization’s primary financial Officer. The Treasurer, with the assistance of
President and the Finance and Audit committee, will be responsible for routine financial matters. An annual budget will be created and
forwarded to the FCSA Finance Committee for submission to the Board of Directors for approval by the 15th of June. Additionally, the Board
of Directors, during regular meetings, will be provided written reports and/or statements depicting the organization’s financial status and for
Board of Director approval.
Section 5. FINANCE/AUDIT COMMITTEE. The finance/audit committee will be a permanent committee of the organization. The finance
committee will oversee the financial activities of the organization, and will act in advisory capacity, and forward financial recommendations to
the Executive Committee and the Board of Directors. Expenditures exceeding $100.00 shall require review by the finance committee on a
post pay basis. Any discrepancy noted or expenditures that are not substantiated by the appropriate documentation will be brought before the
Board of Directors for review and disposition.
Section 6. INTERNAL CONTROLS. The Executive Committee will designate, in writing, who may open and/or close bank accounts, write
checks, make deposits, and handle cash, on behalf of the organization and communicate same to the Board of Directors. All checks written on
behalf of the organization will require two signatures one of which will be the President or 1st Vice President and one being the treasurer of the
Corporation for checks written from the general account.
ARTICLE XI. STANDING COMMITTEES
Section 1. The following standing committees are designed to insure and/or facilitate the conduct of operations and administrative matters of
interest to FCSA, and to pursue these interests in concert with, and in support of, the duties and responsibilities of the FCSA Board of
Director’s. Committees will primarily serve as fact-finding bodies for actions and decisions placed before the Board of Directors.
Section 2. The following committees, unless agreed upon by a majority vote of the Board of Directors, will be mandatory. The President, who
will also nominate the other committee members, unless expressly stated in these bylaws, will nominate committee chairmen. Committee
chairs are to be approved by a simple majority vote of the BOD.
a. APPEALS AND DISCIPLINE COMMITTEE. This committee shall consist of a chairman and least three (3) other members. A quorum of
three (3) members is necessary to conduct an appeal hearing. The Appeals and Discipline Committee shall hear all complaints or appeals
relative to FCSA membership and to any soccer competitions conducted by FCSA, for action by the Board of Directors. It will not have
jurisdiction to hear an appeal of a judgment call by a referee when the laws of the game or any FCSA playing rule has not been violated. A
member of the Appeals and Discipline Committee must disqualify themselves from taking part in the hearing if he or she might be affected by
the decision or if he or she is biased for or against any party to the hearing. The President or Chairman is empowered to make temporary
appointments to this Committee for the purpose of hearing the appeal if a quorum could not otherwise be reached. Appeal from any decisions
by any party to the hearing shall be made to the Executive Committee.
b. FINANCE/AUDIT COMMITTEE. This Committee shall consist of at least three members one of which must be a board member. The
finance committee will oversee the financial activities of the organization and forward financial recommendations to the Board of Directors on
a quarterly basis.
c. FIELDS AND MAINTENANCE COMMITTEE. This committee shall consist of a chairman and at least two (2) appointees. This
committee shall be charged with the acquisition, maintenance, and issuance of all equipment and fields necessary to play soccer, subject to
approval of the Executive Committee. Ensure that all fields to be used as home fields of FCSA are properly marked and in safe and proper
playing condition.
d. FUNDRAISING COMMITTEE. This committee shall consist of a chairman and at least two (2) appointees one of which will be the
Director of Promotions and Fund Raising. This committee shall be charged with the identification of potential marketing and fund raising
opportunities. The committee will make recommendations to the Board of Directors as to opportunities which they want to pursue and updates
on negotiations regarding sponsorships.
e. PATTON PARK COMMITTEE. This committee will consist of a chairman and at least two (2) appointees. The committee will coordinate
Field operations and Maintenance manager and ensure that the development and management of the soccer complex at Patton Park is in
accordance with the directives of FCSA, Executive Board, and the City of Jacksonville.
f. RECREATIONAL SOCCER COMMITTEE. This Committee shall consist of its Chairman, the Vice President Recreational, and at least
two (2) appointees. One of the appointees will be FCSA Parent Liaison Representative. The committee will be charged with the oversight of
programs and policies of the FCSA recreational soccer program.
g. SELECT SOCCER (KYX) COMMITTEE. This Committee shall consist of its Chairman, the Vice President Advanced Program, and at
least two (2) appointees. The committee will be charged with the oversight of programs and policies of the FCSA advanced soccer program.
h. TOURNAMENT COMMITTEE. This Committee shall consist of its Chairman (Tournament Director), and at least two (2) appointees.
This Committee shall direct all competition and play conducted by FCSA relative to local, state and national tournaments and competitions.
Organize and manage, site coordination, registration, awards, and tournament operations. Ensure that all state and national tournament
administrative requirements are complied with.
g. REFEREE COMMITTEE. This Committee shall consist of its Chairman, the Referee Coordinator, and at least two (2) appointees. The
Referee Coordinator shall be a licensed referee. The function of this committee is to work with the Referee Association regarding all referee
matters and scheduling affecting FCSA. Encourage and recruit both youths and adults to become referees and coordinate referee clinics.
Shall serve as the FCSA representative to the Referee Association.
h.DOC Committee. This committee shall consist of the Director of Coaches, VP of Select and VP of Recreation.. The function of the
committee is to discuss and make recommendations on the following:
- issues related to DOC and Recreational Program,
- issues related to DOC and Select Program to include but not be limited to: training, coaches, camps, education.
i. OTHER COMMITTEES. The President may appoint any other committees as deemed necessary to facilitate the operations or
administration of the organization. The process for committee appointment and formation shall follow the guidelines as set forth for other
committees.
Section 2. PROCEDURES.
a. Appointments made in the same manner as provided in the case of original appointments may fill vacancies in the membership of any
Committee.
b. Unless otherwise provided in the resolution of the Executive Committee designating a Committee, a majority of the whole Committee shall
constitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the
Committee.
c. Each Committee may adopt rules for its own government not inconsistent with these bylaws or rules and regulations adopted by the
Executive Committee.
Article XII. Disciplinary Actions, Grievances, and Appeals
Section 1. FILING OF GRIEVANCE . Any party may protest the decision or actions of any member, coach, or Director within First Coast
Soccer Association. The aggrieved party shall mail or deliver their protest, in writing, to the Secretary of the Corporation within seven (7)
days after the occurrence of any action or decision, which is the subject of the protest. The written protest shall set forth in reasonable detail
the grounds that the aggrieved party feels that the actions were inappropriate and or violate the rules and regulations of FCSA or FYSA.
Section 2. RESOLUTION. The bylaws of FYSA, Section 500, Discipline and Sanctions, shall prevail if deemed in conflict with these bylaws.
Section 3. PROCEDURES.
a. FORMATION OF COMMITTEE. Upon receipt of an appeal or protest, the Secretary, or President if the Secretary is not available, shall
forward any complaint, presented in writing, to the Appeals and Discipline Committee for review within seven (7) days.
b. NOTICE OF HEARING. Within twenty-one (21) days after receipt of the appeal or protest, the Appeals and Discipline Committee shall
hold a hearing on the appeal, grievance, or protest at a reasonable time and place designated by the Committee Chairman. The Chairman
shall give written notice of the time and place of the meeting to the aggrieved party, and to the party or parties whose action or decision is the
subject of the appeal/protest. Any party entitled to notice may waive written notice. Attendance at the hearing by any party entitled to notice
shall constitute a waiver of notice.
c. CONDUCT OF HEARING. At the hearing, the aggrieved party shall be entitled to present his or her reasons for the appeal or grievance.
Such presentation must be made in person by the aggrieved party. The aggrieved party may also present witnesses or documents as he or she
desires in support of the appeal or grievance. The party or parties whose action or decision is the subject of the appeal or grievance shall have
a reasonable opportunity for rebuttal.
d. DECISION OF COMMITTEE. After the hearing, the Committee shall deliberate and make its decision on the facts presented and in
accordance with the applicable FYSA rules and regulations. The Committee may also take any additional or supplemental action, which it
deems appropriate and are supported by the FYSA rules and regulations. Written notice of the decision shall be delivered or mailed to the
Secretary, and the party or parties whose action or decision is the subject of the appeal or grievance. Any person, except the Secretary of the
Corporation, who is entitled to notice of the decision, may waive written notice of that decision by written waiver agreement. The Committee’s
recommendation will be forwarded to the Board of Directors and the District Commissioner for information purposes. The Secretary shall
cause a copy of the written decision to be inserted in to the minutes of the Corporation, and it shall become a permanent part thereof.
e. SANCTIONS. In the event the Appeals and Discipline Committee finds the grounds for disciplinary action exist, the minimum actions as
set forth in any Rules and Regulations of the Florida Youth Soccer Association shall apply. However, more severe or stringent discipline may
be recommended by the Committee and approved by the Board of Directors if it is determined that such discipline is appropriate.
f. APPEAL OF DECISION. Any party who is adversely affected by a decision of the Appeals and Hearing committee may appeal that
decision, in writing, to the FYSA District Commissioner. Such appeal shall be made within fourteen (14) days after the mailing of the notice of
the decision of the Appeals and Hearing committee or after the date on which that decision was made if notice has been waived. The appeal
shall be in writing and mailed to the FYSA District Commissioner. The District Commissioner will determine the course of appropriate course
of action in keeping with FYSA rules and Regulations.
g. REFEREE ABUSE. Referee abuse by any member of this association shall handled and reported as set forth by the FYSA bylaws.
ARTICLE XIII. RULES OF PLAY
Section 1. Rules of play, except as modified by FYSA, shall be FIFA “Laws of the Game”. Competition sanctioned by FCSA shall be in
compliance with these rules.
Section 2. The FCSA Executive Committee shall promulgate and implement Rules and Regulations pursuant to which the purpose of the
FCSA will be accomplished.
ARTICLE XIV. IMPLEMENTATION/ADMENDMENTS
Section 1. Any member in good standing may submit amendments to the Bylaws to the Executive Committee for approval.
Section 2. The Bylaws of FCSA may be amended, repealed, added to, or new bylaws adopted, by the vote of seventy-five percent (75%) of the
members present at the annual meeting or at any other meeting called for that purpose. Members shall be furnished with the proposed
amendments to the bylaws prior to the meeting.
Section 3. Temporary amendments may be the Board of Directors with a vote of seventy-five of all current Directors, until the next general
membership meeting. Final decision on the acceptance or rejection of proposed amendments shall be that of the general membership present
at the general membership meeting.
Section 4. POLICY DOCUMENTS. Supporting or policy documents promulgating and or further clarifying these bylaws shall be produced as
deemed appropriate by the Board of Directors. These documents, recorded and published as serialized policy documents, shall remain in
effect during the current operating year, defined as the period of time between the FCSA annual meetings. These policy documents shall not
be in contradiction to the adopted bylaws and unless incorporated into the bylaws, the methods or procedures acted upon shall be re-certified
at each annual meeting as a policy decision.
a. The secretary of FCSA will record the serialized policy documents.
b. The President will present policy documents for approval to the Board of Directors. Approval and cancellation of policy documents require
a two-third-approval vote of the Board of Directors present at a legal Board of Directors meeting.
ARTICLE XV. DISSOLUTION
FCSA as represented by the Executive Committee shall establish procedures for the dissolution of the club in the event such action becomes
necessary. This shall include the binding responsibility that all assets of every kind are turned over to one or more organizations that have as
their goal the advancement of youth soccer and hold the Tax Exempt Status as provided under Section 501(c)(3) of the IRS Code.
ARTICLE XVI. RATIFICATION
These bylaws approved by BOD November, 2005
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